EverAfter + Archivist AI Unified Privacy Policy

Interpretation

Words with capitalized initial letters have meanings defined under the following conditions. The definitions apply whether the terms appear in singular or plural.

Definitions

• Account means a unique account created for you to access our services.
• Affiliate means an entity under common control with us.
• Application refers to any software we provide, including Archivist AI and EverAfter.
• Business refers to Archivist AI, LLC as defined under the CCPA.
• Company (also "we," "us," or "our") refers to Archivist AI, LLC.
• Consumer means a natural person under the CCPA/CPRA.
• Cookies are small files placed on your device.
• Device means any device that can access the service.
• Personal Data means any information relating to an identified or identifiable individual.
• Service refers to both Archivist AI and EverAfter.
• Service Provider means third-party companies used to provide or process the service.
• Usage Data is automatically collected data from the service.
• You means the individual or entity accessing or using the service.

This Privacy Policy covers:

• Archivist AI: tools for TTRPG transcription, campaign management, summarization, and generative features.
• EverAfter: a personalized gift-recommendation and preference-management product operated under the same company and accounts system.

Both products operate under a shared infrastructure, privacy philosophy, and data-protection approach.

3.1 Personal Data You Provide

While using our services, we may ask you to provide information such as:

• Email address
• First and last name
• Username or display name
• Payment information (via third-party processor)
• Uploaded text, images, audio, or content
• Preferences, settings, and survey responses
• Inputs used to generate outputs (for example text prompts or uploaded data)

3.2 Usage Data

Usage Data is collected automatically and may include:

• Device identifiers and IP address
• Browser type and version
• Pages visited, timestamps, and session duration
• Diagnostic and performance data
• Mobile device metadata

3.3 Information from Third-Party Authentication

If you log in using a provider (such as Google), we may receive your name, email, profile image, or other publicly shared data. You may revoke access at any time through your provider settings.

Because EverAfter provides personalized gift recommendations, it collects additional categories of data not used in Archivist AI.

4.1 Gift-Recipient Information

• Relationship category (for example spouse, child, colleague)
• Age or age bucket
• Sex or gender when provided
• City or zip code
• Occasion type (for example birthday, holiday, anniversary)

4.2 Preference and Style Data

• Style or aesthetic preferences
• Brand affinities
• Likes and dislikes captured during onboarding
• "This or That" selections or other binary preference refinements submitted through the product
• Images uploaded solely for preference classification or style identification
• Past gifts and successful prior recommendations

4.3 Shopping and Recommendation Activity

• Saved items and lists
• Clicked gift recommendations
• Ranked options or votes
• Browsing or filtering behavior
• Metadata related to purchasing intent (never the purchase itself unless voluntarily submitted)

4.4 Data We Do Not Collect

EverAfter does not collect:

• Bank account numbers
• Credit card numbers (payment processors handle these)
• Social Security numbers
• Background checks
• Location history
• Precise GPS location

5.1 To Provide and Improve the Service

• Delivering Archivist AI features
• Generating summaries, entities, images, and recommendations
• Enabling EverAfter preference flows and gift suggestions
• Improving accuracy and model performance

5.2 To Manage Your Account

We use personal data to enable authentication, onboarding, and profile management.

5.3 To Communicate With You

• Service updates
• Feature announcements
• Responding to requests
• Support communications

5.4 For Personalization

• Tailoring recommendations
• Ranking and re-ranking items
• Preference refinement
• Adapting the interface to user needs

5.5 Analytics and Improvement

• Usage trends
• System performance
• Model fine-tuning (only on permitted, non-sensitive, opt-in, or anonymized data)

5.6 Legal and Safety

• Compliance with laws
• Investigating misuse
• Protecting the rights and safety of users

Both Archivist AI and EverAfter use AI to generate summaries, improve transcripts, recommend gifts, create preference models, support Q&A, and generate images. We only process content you upload or submit for the purpose of providing the service. We do not use your private data to train public models. You may delete your content at any time.

We may share your data:

• With Service Providers: for hosting, analytics, payment processing, email delivery, and infrastructure partners such as Vercel, Cloudflare R2, Neon, Redis, and RunPod.
• For Business Transfers: during a merger, acquisition, or asset sale.
• With Affiliates: under this exact policy.
• With Your Consent: for any additional cases where you explicitly give consent.
• When Required by Law: including subpoenas, court orders, or government requests.

We never sell personal information.

We retain personal data only as long as necessary to provide the service, comply with legal obligations, support security and fraud prevention, or satisfy user-requested account deletion. Users may request deletion at any time.

Your data may be processed on servers outside your state or country. We take necessary steps to ensure secure handling consistent with applicable laws.

Depending on your location, you may have rights to access your data, correct inaccuracies, delete your data, export your data, opt out of certain processing, request information about data collection, and withdraw consent at any time. These rights cover California (CCPA/CPRA), Colorado, Virginia, the EU (GDPR), and the UK, among other jurisdictions.

We take commercially reasonable measures to protect personal data. However, no method of online transmission or storage is completely secure.

Neither Archivist AI nor EverAfter is directed at children under 13. We do not knowingly collect children's personal information without parental consent.

Our services may contain links to third-party sites. We are not responsible for their content or privacy practices.

We may update this Privacy Policy. We will notify you by updating this page and, when changes are significant, providing optional in-app or email notices.

If you have any questions or requests regarding this Privacy Policy, contact us at:

• Email: contact@myarchivist.ai